The Vision
One platform for every dollar in every house
The Problem
Right now, paying a vendor looks like this: someone tells the accountant to pay, the accountant types a bill into QuickBooks, prints a check, mails it, and hopes the right house code got tagged. Multiply that by 15 houses and 200+ vendors, and you have a full-time job that's entirely manual.
What this costs you:
15-20 hrs
per week on payment admin
$0
visibility until month-end
???
did we tag the right house?
The Solution
Aurex replaces all of that with one click. Award a bid, and the system handles everything — from creating the bill to mailing the check to tagging it to the right house. Your accountant stops doing data entry and starts doing accounting.
Today
GC calls accountant → accountant types bill into QB → prints check → mails it → hopes the house code is right → no one knows if it was paid until month-end
With Aurex
GC clicks 'Approve' → bill auto-created in QB with correct house code → check mailed automatically → everyone sees the status in real time
How We Get There
Track Everything
This is where we are now. The system tracks every payment across every house:
- Every awarded bid tracked from deposit to final payment
- Bills auto-created in QuickBooks with correct vendor and house code
- Real-time dashboard showing payment status across all properties
- Complete audit trail — who approved what, when, and why
- Your accountant still prints checks from QBO (their workflow doesn't change)
Value: Zero manual QB data entry. Perfect house/LLC tagging. Real-time visibility.
Automate Payments
The system doesn't just track payments — it sends them. When you approve a payment in the dashboard:
- Checks get mailed automatically — printed, stuffed, and sent via Lob. No one touches a printer.
- ACH transfers to vendor bank accounts — vendors who want direct deposit get paid in 1-2 business days.
- Credit card charges tagged to houses — each CC purchase gets associated with the correct LLC. (Manual today, automation planned.)
- Lien waivers tracked — the system tracks waiver status per vendor. (Enforcement in development.)
Today
Accountant prints 30 checks a week, stuffs envelopes, drives to the post office
With Aurex
GC clicks Approve → check arrives at the vendor in 2 business days. Accountant does zero printing.
How it works under the hood: Aurex partners with a licensed payment processor (like Bill.com) that handles the actual money movement. We never touch your money — we just tell the processor who to pay, how much, and from which account. The processor mails the check or sends the ACH.
Cash Flow Intelligence
The system starts thinking ahead:
- Cash flow forecasting — see upcoming payment obligations by week, by house
- Draw schedule optimization — time your construction loan draws to match payment timing
- Vendor performance scoring — which subs come in under budget? Who always finishes on time?
- Automated compliance — W-9 collection, insurance cert tracking, license expiration alerts
- Multi-company portfolio view — see all your LLCs, all your houses, all your cash in one place
Value: You stop wondering where your money is going. The system tells you before you ask.
One Day in the Life
You open Aurex on your phone. Dashboard shows 3 payments need approval across 2 houses. You approve all 3 while drinking coffee.
The system mails 2 checks and sends 1 ACH. All three bills tagged to the correct LLC automatically. Your accountant gets a notification.
Your super confirms the plumber finished at the Cholla house. The system texts the plumber: "Work confirmed. Please send your final invoice."
A credit card charge comes in from Home Depot. You tag it to the Whitton house in the dashboard with one click. (Auto-tagging is on the roadmap.)
You pull up the Cholla house detail. $348K paid, $236K outstanding, 3 subs still in progress. Everything accounted for. No phone calls. No spreadsheets.
The Numbers
90%
reduction in payment admin time
100%
of bills tagged to correct house/LLC
Real-time
visibility into every dollar, every house
$0
manual QuickBooks data entry
Stage 1 is live today.
The Cholla house is already running on Aurex with 9 vendors tracked. Let's expand it.